GUIDELINES FOR PRESENTERS
Panel & Oral Presentations
Timing, Room Set Up & Other Practicalities
- Presentations will be 30 minutes in length, including time for questions/answers and discussion. We strongly recommend no more than 20 minutes of presentation to allow adequate time for questions and discussion. Please be respectful of others’ time by staying within your 30 minutes.
- Oral presentations are grouped into sets of four, and placed within sessions of 120 minutes (4 papers of 30 minutes each) in total. We have made every effort to group presentations that focus on similar topics or speak to one another in interesting ways; each set of 4 is given a session title that begins to indicate some of the potential connections between the papers in that group.
- Panel sessions consist of 3-4 presentations within sessions of 90 or 120 minutes. Each panel is organized under a specific theme and provide the audience with the result of a collaborative work among the panelists.
- You should plan to arrive in your presentation room at least 10 minutes in advance of the start time of the first paper in your group in order to prepare, set up, and check any technology you plan to use. Volunteers will be circulating around the session rooms to assist as necessary.
- The Session Moderator will introduce presenters by name, affiliation, and title of presentation and keep time throughout. Session Moderators will be instructed to intervene and cut each presentation off precisely at the 30 minute mark, to ensure that each paper in the session has adequate time.
- Panel presentation will take place at the main convention hall, and oral presentations will occur at the conference rooms of GECE building. Conference rooms will be arranged with seminar seating - rows of tables and chairs. If you need to adjust the furniture, please leave time at the end of your session to return it to its original configuration.
- Each presentation room is equipped with a computer, projector and screen, and internet access. Free Wi-Fi is available in the conference venue. We will provide the access code at the time of registration on site.
- If you plan to use the internet during your session, you should check your access well before your presentation time, including any firewalls that may prevent your access to files. We strongly recommend bringing your presentation file in USB for the most stable presentation experience.
- If you would like to use a presentation remote/laser pointer, you will need to bring your own.
- In order to minimize the turnaround time between papers in your session, you and your co-presenters are strongly encouraged to upload/save all session presentations on the computer before the session begins. If you absolutely must use your own computer, please note that you need to bring any necessary adaptors. The required set up time will be included in your 30 minutes.
- You are strongly encouraged to consider accessibility when designing your presentation.
- Use a font of at least 30pt for text on your presentation slides.
- Use clear sans serif fonts (e.g., Arial, Calibri, Helvetica) wherever possible, and ensure that there is a strong contrast between text and background.
- Caption any film or video clips you use in the English language.
- The posters will be on display during the conference in the Foyer Hall (5th Floor) of the GECE Convention (Building#38 at Seoul National University).
- Each conference poster will be allotted 1 side of a (TBD) horizontal x (TBD) vertical board space. You may use this space as you wish. Large posters printed on poster paper/cloth are encouraged, but series of individual smaller sheets also are welcome.
- Posters should not exceed (TBD) wide by (TBD) tall. This size limit will ensure that you have adequate room to position yourself to the side of your poster and speak with delegates without blocking your work.
- Your poster should present the focus of the inquiry and the way(s) in which it contributes to current scholarship, much like a conference or journal paper.
- Posters serve as conversation starters; be selective about the content you include on your poster and balance text with visual representations.
- Use graphic support or objects where appropriate.
- Consider creative ways of engaging participants to interact with your poster (e.g., embedding questions, activities, or discussion prompts within it).
- Use a font of at least 36pt for body text on your poster, one of 46pt or larger for section headings, and one of 72pt or larger for titles.
- Use sans serif fonts (e.g., Arial, Calibri, Helvetica) wherever possible, and ensure that there is a strong contrast between text and background.
- At least one author must attend the poster session in order to present and discuss the work with other conference delegates.
- During the poster session, be ready to summarize your work for visitors in 2-3 minutes. Highlight the key details, and particularly the way(s) in which the project contributes to enhancing family therapy practice.
- Be prepared both to answer questions and to pose questions that might encourage further discussion and exchange.
- Make it easy for visitors to contact you afterwards. Consider having business cards on hand, or including your contact information as part of a handout.
Set Up & Presentation Timing
- Posters should be set up at the Foyer Hall (5th Floor) of the GECE Convention (Building#38 at Seoul National University) during the following times. AAFT Conference volunteers will be on hand to assist you during the set up time.
- 9:30 am - 12:30 pm on Friday, October 23, 2020
- Each poster will be assigned a specific board. Please mount your poster on the board that has your poster number (e.g., PS1, PS2, PS3, etc.) on it. Your poster number can be found in the conference program.
- The presenter may prepare handouts describing the summary of one’s research and email address.
- On the other hand, it is imperative that at least one author remains with your poster at all times during the poster session.
- Presenters should remove their posters at the following time. Any unclaimed posters will be removed at the discretion of the conference staff.
- 5:00 pm on October 25, 2020